1. General
1.1 A voucher payment request should be used to request payment of invoices that do not fall under the purview of the purchasing, contracts (CAMP) or payroll systems.
2. Use of Voucher Payments
2.1 Voucher payments are authorized for the following:
A. Utility Bills & Water Assist Payments
B. Insurance
C. Subscriptions & Membership Dues
D. Sponsorships & Public Relations
E. Specialized books and publications
F. Travel, Seminars & Conferences
G. Express Mail & Freight
H. Refunds and return of deposits
I. Garnishment payments
J. Payroll liabilities
K. Petty cash reimbursements
L. Permits
M. Public notices & Advertisements
N. Employee reimbursements & Program winners
O. Misc. small purchases that are under $2,500 total
P. Postage (for the postage meter)
Q. Payments to Water Agencies
R. Art
S. Stock purchases and Assessments
T. No Fault and Other Governmental Immunity Claims Payments
U. Land and Easement Purchases
V. Title & Survey Fees
W. Property Taxes
X. Bond Issue Costs
Y. State Water Testing
Z. Emergency Repairs and Services
AA. Housing Rehabilitation Project Payments
2.2 Voucher payments are not intended to avoid or bypass procurement or payment policies and administrative rules.
2.3 Unauthorized use of voucher payments in a manner not in accordance with the established policy may result in disciplinary action. Use of Voucher Payments must also follow Administrative Rules regarding use of public purpose, ethics or conflict of interest laws and be made in the City’s best interest.
CURRENT REFERENCES: Procurement-Ethics, Small Purchases
PRE-1995 REFERENCES: City Policy 3.02.10
INITIAL EFFECTIVE DATE: September 7, 2004
REVISED: September 20, 2005
March 25, 2009
July 1, 2014