1. General
1.1 Intended to be used for paying credit card refunds and check refunds up to one thousand dollars ($1,000) or government immunity payments (Risk Management only) up to ten thousand dollars ($10,000).
1.2 Refunds are a decentralized payment method that the City can use to facilitate the process of paying refunds without setting up a PEID (Person Entity Identification).
1.3 If a payment was made by a credit card it must be refunded by credit card regardless of the amount.
2. Use of Refunds
2.1 Refunds are not intended to avoid or bypass established and appropriate procurement or payment policies and procedures.
2.2 Refunds are not intended to avoid or bypass IRS or other federal and state laws or regulations regarding payments or payments to appropriate payees.
2.3 Refunds may not be used for the following:
A. Any purchase.
B. Out of town travel and entertainment.
C. Any personal expenditures, reimbursed or not.
D. Inappropriate use of City funds according to other City policies.
E. Payment of wages to employees
F. Reimbursing employees for purchases that could have been made by Procurement card.
2.4 Use of refunds in a manner not in accordance with the established policy or procedures will result in disciplinary action that may include but not be limited to the entire department losing the privilege.
EFFECTIVE DATE (DATE SIGNED BY MAYOR): MARCH 2, 2017