City Council Announcements
February 7, 2006
A. Information Needed by Council Staff
1. City Council Work Session Neighborhood Outreach Meetings: As a follow-up to the City Council’s interest as discussed at the City Council Retreat, attached is an outline of possible meeting dates and logistics for the Work Session Neighborhood Outreach meetings. Council staff would appreciate receiving input from City Council Members so that planning can move forward for the first neighborhood meeting. Ms. Gust-Jenson said feedback was needed on locations Council Members wanted to hold meetings. Councilmember Buhler said Council Members needed to work with their liaisons for specific needs. Ms. Gust-Jenson said staff was working with the Recorder’s Office regarding recording equipment and would provide information back to the Council.
Additional Announcements
February 7, 2006
A. Information Needed by Council Staff
1. Council Member Carlton Christensen was recently voted in as Vice Chair of the State Quality Growth Commission. He would like to host the Commission meeting on February 23rd from 11:00 a.m. to 2:00 p.m. It has been customary for the host organization to cover the luncheon costs for the Commission and members of the public that attend the meeting (approximately 30-35 people). Would it be acceptable to Council Members for the Council to cover the costs associated with the luncheon? Yes! Councilmember Christensen said the meeting could be used to showcase and obtain feedback on the City’s Open Space ordinance and board.
Ms. Gust-Jenson said one additional item was the “Giant in Our City” function. She said in the past, individual Council Members paid for their spouse’s dinner. She said staff tried to establish a policy consistent with the past practice and needed feedback from the Council. The majority of the Council supported participation.
B. For Your Information
1. Attached are several grant applications submitted by the City.
Council Members,
As a follow-up to Council Member Christensen’s suggestion from the Council Retreat relating to City Council Work Session neighborhood outreach meetings, Council Chair and Vice Chair came up with the following draft outline for Council’s approval and/or discussion:
At Council Member’s discretion, District Town meetings can be scheduled in addition to these meetings.
Each Work Session meeting will take place on the first Thursday of the month and is scheduled in sequence of Council Districts. April 6, 2006 is the first Thursday in April which conflicts with the ULCT in St. George, therefore, the date of March 30, 2006 has been selected. (It would be helpful to know if the date scheduled for your District does not work for you.)
Date District Potential Meeting Sites
March 9, 2006 District One Day Riverside Library or school
March 30,
2006
District Two
Pioneer Precinct Police Station
May 4,
2006
District Three Sweet
Library, East Cafeteria
at
Capitol, Shriners,
Memory
Grove
August 3,
2006
District Four
Library, Senior Center,
(In past
years
Gallivan (note: conflict with
because the 1st
Tues
Twilight concerts in
summer),
in Aug is Night
Out,
Gateway, Art Barn
1st Thursday
night is
a “formal” Council
Mtg
Only two weeks of Council meetings in
August)
September 7, 2006 District Five Community College South
Campus, Youth Building in
Liberty Park
October 5,
2006
District Six
Anderson Foothill
Library
meeting room downstairs
November 9,
2006 District
Seven Sprague Library
meeting
room
downstairs
Logistics
1. Meeting times may begin
earlier in October and November due to daylight savings time.
2. Constituent Liaison
assigned to Council District will attend meetings to help coordinate
meeting.
3. Based upon the Council
District location, Council Member representing that District will recommend
one-hour tour site location(s) one month in advance which will be presented to
Council Chair/Vice Chair before scheduling. Also, Council Member shall
decide whom they wish to invite to attend the tour, such as: Community
Council Chairs or designee, Legislators, School Board Member counterparts,
etc. The bus tours will be considered public meetings, since a majority of
the Council will likely be present. As such, staff will reserve a bus
large enough for guests, media and Administrative staff assigned to agenda
items. -- Are there others that Council Members would like to include?
4. Schedule IMS to tape the
meetings for broadcast on SLCTV Channel 17.
(Council staff is
currently working with IMS to assess the needs relating to equipment (i.e.
sufficient microphones, recording needs) in order to successfully tape and
operate meetings off-site from the City & County Building .)
5. Dress: more
casual
6. Advance Notification of Meeting time/date/location:
Inform residents of meeting date/time/location via SLC News (when feasible)
Inform residents of meeting date/time/location via water bills (when feasible)
Publish meeting information on City Council’s webpage
Provide press
release, request that information be included in community section
of Deseret News and SL Tribune.
Produce fliers for library locations in Council District
Encourage radio announcements via: KUED, KUER, KCPW, etc.
Residents can be
informed via e-mail if Council Member has a distribution email
list.
Proposed Meeting Scheduled
|
5:00 p.m. |
Council Members will meet at the meeting location site by 5:00 p.m. |
|
5:00 p.m. |
Bus leaves from meeting location for a one-hour tour. For the tour, Council staff will make bus arrangements with handicap accessibility and a microphone. |
|
6:00 p.m. |
Bus returns to meeting site for Council
Members to have dinner along with invited guests |
|
7:00 p.m. |
Work Session meeting begins with up to
30 minutes of public comment |
|
7:30 p.m. |
Work Session meeting agenda items
|
|
8:30 p.m. |
Meeting adjourned |
Grant Submission Update Memo
TO: Rocky Fluhart, Steve Fawcett, Cindy Gust-Jenson
FROM: Grant Acquisition Team
DATE: 2/8/2006
SUBJECT: YouthCity @ Ottinger Hall
FUNDING AGENCY: Salt Lake County FY 2007 Social Services Block Grant
REQUESTED AMOUNT: $40,000
DEPARTMENT APPLYING: Salt Lake City Foundation
COLLABORATING AGENCIES: Rotary Club of Salt Lake City, Utah Heritage Foundation
DATE SUBMITTED: January 23, 2006
SPECIFICS:
Technical Assistance (Training) Equipment Only
Provides two .5 FTE Position(s)
Existing New Overtime Requires Funding After Grant
Explanation: If awarded, the Social Services Block Grant funds will be used to hire one .5 FTE program
assistant at $16,535 and one .5 FTE program facilitator at $12,918.
Match Required 33% In Kind Cash
Computer Software Development In House Contract Services
New Program (City not performing function now)
GRANT DETAILS:
Salt Lake City Foundation submitted a grant application requesting $40,000 to fund the opening of YouthCity @ Ottinger Hall in fiscal year 2006/2007. YouthCity @ Ottinger Hall will develop the minds and social competencies of 70 young people (ages 9-14) by providing quality out-of-school time programs with a particular focus on youth from low income and minority backgrounds living the Capitol Hill and Avenues communities of Salt Lake County.
The City is contributing a cash match of $13,534 toward the project. The source of the cash match is the $150,000 budgeted annually for youth programs in the City’s general fund.
Summary of grant/project budget: SLC
Category SSBG Grant Cash Total
Salaries & Wages $27,360 $0 $27,360
Benefits $2,093 $0 $2,093
Supplies $974 $3,934 $4,881
Contract Services $9,600 $9,600 $19,200
Total $40,000 $13,534 $53,534
cc: Sarah Behrens
Krista Dunn
Gordon Hoskins
Kim Thomas
Janet Wolf
Grant Submission Update Memo
TO: Rocky Fluhart, Steve Fawcett, Cindy Gust-Jenson
FROM: Grant Acquisition Team
DATE: 2/8/2006
SUBJECT: Emergency Management Performance Grant
FUNDING AGENCY: Utah Division of Emergency Management & Homeland Security
REQUESTED AMOUNT: Appox. $39,235
DEPARTMENT APPLYING: Emergency Services
COLLABORATING AGENCIES:
DATE SUBMITTED: February 1, 2006
SPECIFICS:
Technical Assistance (Training) Equipment Only
Provides .5 FTE Position(s)
Existing New Overtime Requires Funding After Grant
Explanation: This is a continuing grant that reimburses the city for ½ of the Emergency Program Manager’s annual salary.
Match Required 50% In Kind Cash
Computer Software Development In House Contract Services
New Program (City not performing function now)
GRANT DETAILS:
The Emergency Management Performance Grant (formerly the State & Local Assistance Grant) helps the city sustain its Emergency Management Program with funds to maintain a full-time Program Manager.
Grant Submission Update Memo
TO: Rocky Fluhart, Steve Fawcett, Cindy Gust-Jenson
FROM: Grant Acquisition Team
DATE: 2/8/2006
SUBJECT: Green Initiative Planning Grant
FUNDING AGENCY: Kresge Foundation
REQUESTED AMOUNT: $100,000
DEPARTMENT APPLYING: Salt Lake City Engineering/The Leonardo Foundation
COLLABORATING AGENCIES:
DATE SUBMITTED: February 1, 2006
SPECIFICS:
Technical Assistance (Training) Equipment Only
Provides FTE Position(s)
Existing New Overtime Requires Funding After Grant
Explanation:
Match Required In Kind Cash
Computer Software Development In House Contract Services
New Program (City not performing function now)
GRANT DETAILS:
The city applied for $100,000 to help in the design of the Leonardo building.
The grant provides funds to defray cost of planning and designing a sustainable building that meets LEEDS™ certification.
Grant Submission Update Memo
TO: Rocky Fluhart, Steve Fawcett, Cindy Gust-Jenson
FROM: Grant Acquisition Team
DATE: 2/8/2006
SUBJECT: 2006 Transportation Enhancement Grant
FUNDING AGENCY: Utah Department of Transportation
REQUESTED AMOUNT: $163,108
DEPARTMENT APPLYING: Public Services
COLLABORATING AGENCIES:
DATE SUBMITTED: February 1, 2006
SPECIFICS:
Technical Assistance (Training) Equipment Only
Provides FTE Position(s)
Existing New Overtime Requires Funding After Grant
Explanation:
Match Required 20% In Kind Cash
Computer Software Development In House Contract Services
New Program (City not performing function now)
GRANT DETAILS:
Salt Lake City will landscape the vacant land at the intersection of Victory Road and Columbus Street.
The city’s match is $40,777.
Federal City
UDOT Oversight $ 6,866 $ 1,717
Design and Preliminary Engineering 17,913 4,478
Utility Relocation 9,600 2,400
Labor/Construction/Materials 94,240 23,560
Construction Engineering 15,576 3,894
Contingency (10%) 14,136 3,534
4% inflation 4,777 1,194
TOTAL $163,108 $ 40,777
PROJECT TOTAL $203,885