RESPONSIBLE CITY AGENCY: Management Services
KEYWORDS: compatibility, duplication, strategic plan, software, hardware
1. General
1.1 The City shall develop an Information Systems Strategic Plan, which shall address the following: software compatibility with City systems; hardware compatibility with City infrastructure; reduction of system duplication; security of networks; and efficiency and effectiveness in information management.
2. Responsibilities
2.1 The following shall be responsible for developing an Information Systems Strategic Plan and for managing information system acquisition, development, and use consistent with the Plan: Information Technology (IT) Steering Committee, Chief Information Officer, Technology & Support Team Manager, IMS technology consultants.
2.2 The IT Steering Committee shall be comprised of the Mayor or his/her designee, City department heads or their designee, and the Chief Information Officer. The Committee shall be chaired by a department head or department head designee, as determined by the Committee.
2.3 The IT Steering Committee shall develop procedures to govern its responsibilities under this policy.
3. Information Systems Strategic Plan
3.1 The Mayor or his/her designee, upon recommendation by the IT Steering Committee and Chief Information Officer, shall approve an Information Systems Strategic Plan.
3.2 The IT Steering Committee and Chief Information Officer may recommend to the Mayor or his/her designee changes to the Plan.
3.3 Those responsible under this policy shall cooperate to assure that City information systems and decisions are consistent with the Plan.
4. Policy Scope
4.1 Those responsible under this policy have no authority to prioritize available resources for the City or within City departments.
4.2 The Chief Information Officer shall regularly review information management systems and decisions to assure consistency with the Plan.
4.3 When the Chief Information Officer determines that an information management system or decision may be inconsistent with the Plan, he or she shall notify the affected City department.
4.4 Upon notification by the Chief Information Officer, a City department shall modify a system or decision or shall request a review of the Chief Information Officer’s determination by the IT Steering Committee.
4.5 A City department shall follow the recommendation of the IT Steering Committee or request a review of the matter by the Mayor or his/her designee.
4.6 The requirements of this policy shall not apply to information management activities and decisions made during a disaster or in an emergency situation.
4.7 Information management decisions made prior to the publication of this policy are not subject to review under this policy.
CURRENT REFERENCES:
INITIAL EFFECTIVE DATE: June3, 2007
EFFECTIVE DATE OF CURRENT REVISION (date signed by the Mayor): March 13, 2009