RESPONSIBLE CITY AGENCY: Information Management Services (IMS)
KEYWORDS: software, information, technology, GRAMA, computer, virus, copyright, access, security, e-mail, privacy
1. General
1.1 Use of information technology is to comply with Federal and State law. Any illegal duplication or unauthorized installation of software is prohibited.
(Software Procedure, Virus Procedure)
1.2 Except for de minimus personal use of City technology and equipment, the software and the data are to be used for bona fide City purposes only. It is inappropriate, under any circumstances, to use City technology and equipment for a personal business. (Standards of Conduct Policy)
1.3 Equipment and information belong to the City. Employees should assume that e-mail and internet access can be monitored.
2. Information
2.1 Employees have a duty to keep unauthorized persons from using the City’s equipment or accessing unauthorized data bases. (Notification of Suspected Loss Procedure, Disclosure of Sensitive Information Procedure)
2.2 Employees are to retain, categorize and protect public information in accordance with GRAMA. (GRAMA Policy, GRAMA Procedure)
3. Access
3.1 Employees have a duty to comply with security measures established by the City. (Password procedures, security procedures)
4. Creation of City Network Security Team
4.1 In response to an increasing number of well-publicized
threats to the integrity of
computer
and communication networks, the City has developed this policy. Salt Lake
Corporation will insure that the City
data and communication networks are secure
and reliable. Salt Lake City
Corporation has a responsibility for ensuring that data
stored on City network servers will
only be accessed by authorized employees or
citizens.
4.2 The Salt
Lake City Corporation City Network/Server Security Team will approve
all
City modifications or
changes to the data and communication network. The Team
will be directed by the Chief
Information Officer or his designated representative.
4.3
This policy applies to all computers, servers, software, PDA's, etc, that will
be
connected to or used by Salt
Lake City Corporation's networks. It is
implemented to help meet the
requirements of due diligence in safeguarding and
protecting the City's
networks.
CURRENT REFERENCES: Standards of Conduct City Policy 3.02.01,
GRAMA Compliance Policy 4.01.04
Federal and State Copyright laws.
Information Technology Procedures
EFFECTIVE DATE: January 1, 1997
DATE APPROVED BY CABINET: December 4, 1996
Previous Revisions: June 3, 1998
Effective Date of Current Revison (Date approved by Mayor) February 3, 2002
Creation of Security Team