RESPONSIBLE CITY AGENCY: Finance Division
KEYWORDS: Donation, payment, collection, expenditure.
Responsibility Action
1. Responsible Complete a cash receipt for all money received.
Department
Take cash and cash receipt to the Treasurer’s Office for deposit on the same day of receipt.
2. Finance Establish budget for cash received.
Division Monthly, make all necessary budget revisions to individual Special Revenue Donations Funds.
Ensure the total budget for all Special Revenue Donation Funds does not exceed the Council approved budget and the cash in each fund.
3. Responsible Prepare a voucher or requisition for the expenditure of any
Department Special Revenue Donation Fund money ensuring at all times that the expenditure is consistent with the public purpose stated in the donation agreement
(NOTE: Special Revenue Donation Funds are not exempt from the City’s procurement policies and procedures. Follow all procurement policies and procedures when procuring goods or services with Special Revenue Donation Fund money.).
Submit the voucher or requisition as required by existing
procurement policies.
Maintain an accurate record of collection and expenditures.
REFERENCES: City Policy 2.01.07 – Special Revenue Donation Funds
Special Revenue Donation Fund Agreement Form
Special Revenue Donation Fund Establishment and Monitoring
Checklist
EFFECTIVE DATE: January 1, 2006