Responsibility Action
1. Employee Within 10 working days of return date:
or assigned
staff Indicate actual expenses and enter on the reconciliation option on the EDS system.
If the employee spent less money that was advanced the reimbursements needs to be received by the city. Deposit cash or check and receive a cash receipt. The cash receipt number is required to complete the reconciliation on EDS.
If the traveling employee spent more money than was
advanced, enter the PEID for the employee in the reconciliation feature of EDS.
Submit original receipts and other documentation to Accounting.
2. Finance Upon receiving all documents from employee:
Division
Process voucher request to employee from EDS system for check or direct deposit.
Retain documents in storage vault.
REFERENCES: Travel Policy
Relocation Procedure
EFFECTIVE DATE: February 1, 2006