RESPONSIBLE CITY AGENCY: Accounting Division
KEYWORDS: Petty cash, small purchases.
1. General
1.1 Departments may use petty cash to make small purchases when the City’s procurement procedures are impractical.
1.2 The use of petty cash will be limited to purchases of $50 or less.
1.3 Petty cash may not be used for the following purposes:
A. Payment of employee travel expenses or wages;
B. Cashing of personal checks;
C. Loans or IOUs to employees or others; and,
D. Any other purposes prohibited by City policy.
1.4 Department heads may allow exceptions to this policy, and must submit a written explanation of their decision with the reimbursement request.
1.5 Sales tax will be paid on petty cash purchases.
1.6 The City Controller will authorize the use of petty cash by City departments and and may withdraw authorization as necessary.
CURRENT REFERENCES: Expenditure of Public Funds policy
Petty Cash Expense Form
Examination of Petty Cash Fund and Reconciliation Form
Petty Cash Reimbursement Form for Expenditures
PRE-1995 REFERENCES: City policy 3.02.203
EFFECTIVE DATE: October 1, 1995
DATE APPROVED BY CABINET: September 6, 1995
REVISED: February 15, 1996