RESPONSIBLE CITY AGENCY: Division of Human Resource Management
KEYWORDS: Performance Management; Performance Plan; Performance Appraisal.
1. General
1.1. Performance management is an ongoing communication process that involves the manager, supervisor and the employee in identifying and describing essential job functions and relating them to the mission and organizational goals noted in the City’s Business Plan.
1.2. Salt Lake City expects supervisors and managers to provide meaningful and objective job-related feedback to employees on a regular basis, and to document such feedback in formal performance appraisal forms and interviews.
1.3. Managers, supervisors and employees should, where practical and appropriate, develop individual employee goals which relate to the City and department business plan, goals, and values.
1.4. The City expects managers, supervisors and employees to work together to identify key job-related competencies and to create meaningful employee performance plans upon which performance appraisals will be based.
1.5. Since continuous learning is a prerequisite to successful job performance and organizational effectiveness, the performance appraisal process should include plans for employee training and development.
1.6. The Division of Human Resource Management will work with City leaders to develop procedures, forms, schedules and timelines for the performance appraisal system. Department managers will work with Human Resources to adapt the performance appraisal system to their needs and goals.
2. Private Records
2.1. Employee performance appraisals shall be classified as private records under the Government Records Access and Management Act (GRAMA), Section 63-2-302(2)(a).
2.2. The City will classify all performance records and logs as “private” under GRAMA. Completed performance appraisal records and logs will be available for review only to the following: (a) the employee who is the subject of the record; (b) other persons entitled by law; and (c) individuals with a legitimate need to know.
CURRENT REFERENCES: Policy 3.01.07 Family and Medical Leave Act
Policy 3.02.01 Standards of Conduct
Personnel Records Procedure
Performance Appraisal Procedure
EEOC Guidelines and EEOC Regulations
DATE APPROVED BY MAYOR (EFFECTIVE DATE): 8/7/2003