and February 21, 2006
City Council Announcements
February 21, 2006
A. Information Needed by Council Staff
1. Meeting requests for Council Members from individuals and groups are increasing. In an effort to assist Council staff in being able to provide Council Members sufficient information regarding each meeting request prior to scheduling, Council staff has prepared a DRAFT form that they would ask individuals/groups to fill out whenever a meeting request is made. Council staff’s intent is to have a user friendly form that can be easily filled in as an electronic document ensuring a quick turn around through email for fax. Please let Council staff know if this is a feasible option to help manage the meeting request workload and whether it will help Council Members to be better informed of the purpose of each meeting request. Council Members were in favor of the form. Councilmember Buhler said the form could be modified after Council Members had a chance to use it.
2. Audited Financial Statements of Salt Lake City Public Library – Attached is the annual financial report for the Salt Lake City Public Library. The CPA firm Hansen, Barnett & Maxwell audited these financial statements. The Library's general fund revenue exceeded budget by $799,000 and expenditures were under budget by $738,000 for a total increase to the Library's fund balance of $1,537,000. Let staff know if you have questions or would like a briefing. Ms. Gust-Jenson said they would be coming back to the Council with a briefing. She said this year’s revenues were not coming in as originally projected.
City Council Announcements
February 23, 2006
2. The Administration would like to know if the City Council is ok with the Salt Lake Community Action Program (CAP) moving $30,000 from their Tenant Based Rental Assistance program, and $2,900 of their administrative expenses to their Short Term Rent/Mortgage/Utilities (STRMU) allowance program. The Council awarded $150,000 of funds to CAP from the 2005-2006 Housing Opportunities for Person with Aids (HOPWA) program. This request is not for additional funds, but for the permission to move funds from one approved line item to another approved line item. The Council has previously had a policy that groups receiving grant funding should not be allowed to make line item changes within an approved budget. However, CAP has experienced a much higher demand for their STRMU funds during the past six months than was anticipated when they originally submitted their application to the City, which could largely be due to the dramatic increase in utility costs. Is the Council ok with CAP shifting some of their funding within their own program to respond to the unexpected demand of their clients, or would the Council like to have a briefing on the matter? Councilmember Christensen said he had concerns about the 17% social service limits. Ms. Gust-Jenson said she would get more information. Councilmember Saxton asked had they received requests that they don’t have money for and wanted to know how much those requests were. Ms. Gust-Jenson said she would provide information on the next announcements.
2. The Long Range Planning for the Homeless Committee will be holding their March meeting at City Hall hosted by the City. This meeting is held during the lunch hour and lunch is generally provided by the host organization. When the City has hosted this meeting in the past, the cost of the lunch has been split between the council office, the Mayor’s office and the Housing and Neighborhood Development Division. Would Council Member approve paying for 1/3 of the cost of lunch for this meeting? The Council was ok with this as long as the meals were not extravagant. Ms. Gust-Jenson said lunches would consist of sandwiches.
Salt Lake City Council Meeting Request Form
Given the significant number of requests to meet with Council Members and the fact that Council Members have other full-time employment, the majority of the Council has indicated that they would prefer that groups or individuals requesting meetings submit their requests in writing with enough specificity so that the Council Members can determine:
a. Whether a public briefing on the work session agenda may be in order.
b. Whether they would like to schedule small group meetings.
c. Whether they would like to suggest handling the matter over the telephone.
d. Whether further written information would be helpful.
The Council Members often find that telephone conversations can effectively take the place of meetings, while saving time for all parties. If the telephone approach would work for your issue, please let us know.
Please note that if four or more Council Members attend a meeting at the same time, the meeting becomes public and the Council Office is required by law to post an agenda for the meeting.
Please provide information requested below to help Council Members determine how best to handle your request.
1. Group/Individual making
request:
2. Individuals aside from
Council Members who will be joining your meeting:
3. Purpose of Meeting Request (please be specific):
4. Council Member(s) you
wish to meet with:
5. Length of time being
requested:
15
minutes 30
minutes 45
minutes
Other:_____________
6. List meeting dates/times
that you cannot meet:
7. Meeting
Deadline:
a) Is the meeting time
sensitive?
yes
no
b) Time sensitivity is based upon:
8. Other comments/details:
February 21, 2006
not discussed
City Council Announcements
February 21, 2006
A. Information Needed by Council Staff
1. Meeting requests for Council Members from individuals and groups are increasing. In an effort to assist Council staff in being able to provide Council Members sufficient information regarding each meeting request prior to scheduling, Council staff has prepared a DRAFT form that they would ask individuals/groups to fill out whenever a meeting request is made. Council staff’s intent is to have a user friendly form that can be easily filled in as an electronic document ensuring a quick turn around through email for fax. Please let Council staff know if this is a feasible option to help manage the meeting request workload and whether it will help Council Members to be better informed of the purpose of each meeting request.
2. Audited Financial Statements of Salt Lake City Public Library – Attached is the annual financial report for the Salt Lake City Public Library. The CPA firm Hansen, Barnett & Maxwell audited these financial statements. The Library's general fund revenue exceeded budget by $799,000 and expenditures were under budget by $738,000 for a total increase to the Library's fund balance of $1,537,000. Let staff know if you have questions or would like a briefing.
B. For Your Information
1. Attached is a grant application submitted by the City.
Salt Lake City Council Meeting Request Form
Given the significant number of requests to meet with Council Members and the fact that Council Members have other full-time employment, the majority of the Council has indicated that they would prefer that groups or individuals requesting meetings submit their requests in writing with enough specificity so that the Council Members can determine:
a. Whether a public briefing on the work session agenda may be in order.
b. Whether they would like to schedule small group meetings.
c. Whether they would like to suggest handling the matter over the telephone.
d. Whether further written information would be helpful.
The Council Members often find that telephone conversations can effectively take the place of meetings, while saving time for all parties. If the telephone approach would work for your issue, please let us know.
Please note that if four or more Council Members attend a meeting at the same time, the meeting becomes public and the Council Office is required by law to post an agenda for the meeting.
Please provide information requested below to help Council Members determine how best to handle your request.
1. Group/Individual making
request:
2. Individuals aside from
Council Members who will be joining your meeting:
3. Purpose of Meeting Request (please be specific):
4. Council Member(s) you
wish to meet with:
5. Length of time being
requested:
15
minutes 30
minutes 45
minutes
Other:_____________
6. List meeting dates/times
that you cannot meet:
7. Meeting
Deadline:
a) Is the meeting time
sensitive?
yes
no
b) Time sensitivity is based upon:
Other comments/details:
Grant Submission Update Memo
TO: Rocky Fluhart, Steve Fawcett, Cindy Gust-Jenson
FROM: Grant Acquisition Team
DATE: 2/17/2006
SUBJECT: Pre-disaster Mitigation Grant
FUNDING AGENCY: FEMA. Dept. of Homeland Security
REQUESTED AMOUNT: $2,420,719.09
DEPARTMENT APPLYING: Engineering
COLLABORATING AGENCIES: Leonardo Foundation
DATE SUBMITTED: February 14, 2006
SPECIFICS:
Technical Assistance (Training) Equipment Only
Provides FTE Position(s)
Existing New Overtime Requires Funding After Grant
Explanation:
Match Required 25% In Kind Cash $808,906.39
Computer Software Development In House Contract Services
New Program (City not performing function now)
GRANT DETAILS:
Salt Lake City has applied for a FEMA Pre-disaster Mitigation grant to defray the costs of the seismic retrofit of the former City Library Building located at 209 East 500 South. The seismic retrofit is part of the renovation of the building for the Leonardo@Library Square.
The match will be met with funds from the $10 million construction bond dedicated to the renovation of the structure.